Introduction
Looptim Coding Academy ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our online learning platform (the "Service"). By accessing or using our Service, you consent to the data practices described in this policy.
1. Data We Collect
a. Personal Identification Information: When you create an account, we collect: full name, email address, date of birth, telephone number and other information fo verification . Student credentials are verified through secure third-party services.
b. Educational Data: We collect course progress, assignment submissions, code repositories, peer review comments, assessment scores, and certification records. This data is used to personalize your learning experience and maintain academic records.
c. Technical Information: Automatically collected data includes IP address, browser type, device information, usage patterns, and cookies. We use this to maintain security, prevent fraud, and improve platform performance.
2. How We Use Your Data
• Deliver and maintain educational services
• Process and issue certificates
• Provide personalized learning recommendations
• Monitor academic integrity and prevent plagiarism
• Communicate platform updates and course announcements
• Conduct research to improve educational outcomes
Legal Basis: We process data under GDPR Article 6(1)(b) (contractual necessity) and 6(1)(a) (consent). For California residents, we comply with CCPA regulations regarding personal information rights.
3. Data Storage & Security
All data is encrypted in transit (TLS 1.2+) and at rest (AES-256). We implement:
- Role-based access controls
- Regular security audits (SOC 2 Type II compliant)
- Automated vulnerability scanning
- Two-factor authentication for staff access
Data retention: Student records are maintained for 7 years post-account closure to comply with academic accreditation requirements. Anonymized data may be retained indefinitely for research.
4. Your Rights
Under GDPR, CCPA, and other privacy regulations, you have the right to:
Access & Portability
Request a copy of your data in machine-readable format
Correction
Update inaccurate personal information
Deletion
Request erasure of non-essential data
Objection
Opt-out of specific processing activities
To exercise these rights, contact our Data Protection Officer at asenassdevelopers@gmail.com.
5. International Data Transfers
As a global platform, we transfer data to countries outside the EEA under GDPR Chapter V safeguards:
- EU-US Data Privacy Framework certification
- Standard Contractual Clauses with subprocessors
- Binding Corporate Rules for internal transfers
6. Policy Updates
We will notify users of material changes through:
- Email announcements to registered accounts
- In-platform notifications for 30 days prior to changes
- Public revision history on our website
Contact Us
For privacy concerns or data requests:
Email: asenassdevelopers@gmail.com
Phone: [+254 794 335 725]